QUOTATION SPECIALIST

Location: Westfield, IN
Department:  Operations
Reports to: Director of Operations
Employment Type: Full-Time 
Salary Range: $75k- $85k commensurate on experience

Job Summary

We're hiring a Quotation Specialist to join our electronics manufacturing team. In this role, you'll prepare accurate customer quotes, build project cost estimates, and analyze material and job costing for printed circuit board assemblies, electronic components, and custom builds. You'll work cross-functionally with procurement, production, and inventory teams to deliver competitive pricing and reliable lead times.

If you have a background in manufacturing estimating, procurement, production planning, or inside sales support — and you're comfortable working in Excel and MRP systems like M1, Epicor, NetSuite, or SAP — this is a strong opportunity to grow your career in electronics manufacturing services (EMS).

Key Responsibilities

Prepare detailed price quotes and project estimates based on customer Statements of Work (SOW)
Build accurate bills of material (BOM) for electronic assemblies, including boards, mechanicals, and custom parts
Source component pricing and lead times from approved suppliers, factoring in MOQ requirements
Use the M1 MRP system to manage customer data, supplier records, and pricing information
Collaborate with procurement, production, and inventory teams to validate quote accuracy
Follow up on open quotations and revise pricing as customer requirements evolve
Triage incoming RFQ packages to identify missing information and prioritize next steps
Deliver responsive customer service to both internal teams and external customers via email and phone

Required Qualifications

Education: Associate's or bachelor’s degree in business, Supply Chain, Engineering Technology, Computer Science, Industrial Engineering, or related field (equivalent experience considered)
Experience: 1–4 years in an electronics manufacturing, contract manufacturing (EMS), or technical production environment
Software: Intermediate to advanced Microsoft Excel skills (VLOOKUP, pivot tables, cost modeling); proficiency in Microsoft Word
MRP/ERP: Familiarity with MRP or ERP systems such as M1, Epicor, NetSuite, SAP Business One, or similar
Technical Knowledge: Ability to read a bill of materials (BOM) and recognize electronic component categories (passives, ICs, connectors, mechanical hardware)

Preferred Qualifications

Prior experience in a quoting, estimating, or pricing analyst role
Background as a buyer, production planner, procurement coordinator, or inside sales support specialist
Direct experience with the M1 ERP system by ECi Software
Working knowledge of PCB assembly, electronic components, or custom manufacturing processes

Skills and Attributes

The right candidate is detail-oriented, analytical, and self-motivated, with the organizational skills to manage multiple active quotes simultaneously. You're comfortable in a fast-paced production environment where priorities shift, and you can take an incomplete customer request and figure out the first steps independently. Strong written and verbal communication skills are essential.

What Success Looks Like

Within the first 90 days, you'll learn our quote template, M1 environment, supplier base, and most common product types. By six months, you'll independently manage quotes from intake to submission, balancing competitive pricing with healthy margins. Long-term, you'll help refine our quoting process and identify trends across customer requests.

Equal Opportunity Employer
Applicants MUST be U.S. citizens or CURRENT Green Card holders due to our military contracts. We cannot sponsor visas.

About Ball Systems
In business for 60 years, Ball Systems is a full-service test, automation, and custom engineering company solving complex technical and manufacturing challenges across industries including aerospace, automotive, defense, and commercial. We design and deliver electronic custom test systems with thorough attention to detail.

Why Work Here?

Work with a high-performing, supportive team that values your ideas
Projects across diverse industries and technologies
A collaborative, respectful workplace
Clear opportunities for growth and leadership

Benefits
Competitive salary for the engineering tech space
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Holidays, PTO, and personal time
Dynamic work environment with real ownership over your r 

If you do not see a specific opening that matches your qualifications but would still like to be considered for upcoming positions or additions to existing teams/departments, please send your resume to HR@ballsystems.com.